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QMS platform · e-kakovost

Your quality system, without paper and without panic before the audit.

Documentation, internal audits, corrective actions, complaints and KPIs — all in one place, with AI support and an audit trail for every step. Built on 17 years of hands-on ISO consulting, not on a textbook.

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🇪🇺 Hosted in the EU 🔒 AES-256 encryption 🔑 MFA login 📤 Export without lock-in

Reality without a platform

Does this sound familiar?

Spreadsheets and folders E-KAKOVOST platform
Finding the latest version of a document Searching e-mail and shared folders — and often finding the wrong version One true version, available to everyone with access rights
Preparing for an audit A week of collecting evidence from spreadsheets and folders The audit trail exported to PDF in seconds
Employee acknowledgement Paper signature sheets that get lost Automatic tracking and reminders, provable at any moment
Corrective actions Tracked in a separate spreadsheet nobody updates A live workflow with reminders and effectiveness measurement
Management review Manually gathering indicators from several sources A dashboard that is ready in real time

Six modules, one system

Each module solves its own challenge.

ISO 9001 · 7.5

Documentation and versioning

Every document travels along an approval route tailored to your organisational structure. Major/minor versioning (1.0 → 1.1 → 2.0) separates cosmetic fixes from changes of substance — for the latter, acknowledgement is reset automatically and every employee has to confirm again.

  • Approval routes by role and organisational unit
  • Automatic reminders before a document expires
  • Support for "legacy versions" — documents inherited from the old system
  • An audit trail of every change, exportable to PDF in one click
v2.0Quality policyApproved
v1.3Instruction WI-07In review
v3.1Form F-12Approved
Draft Review Approval
ISO 9001 · 9.2

Internal audits with AI dictation

During the audit on site you dictate findings into your phone — the AI turns them into a structured record, worded to the requirements of the standard and filed under the right clause. What used to take an hour of tidying up notes is now finished before you leave the room.

  • Audit planning according to the annual programme
  • Voice-recorded findings, structured by clause automatically
  • Direct link from a finding to a corrective action (CAPA)
  • History of all audits for trend analysis before the certification audit
🎙

"It was found that the procedure for handling non-conforming products is not consistently documented in the department…"

→ Filed automatically under: ISO 9001 · 8.7
ISO 9001 · 10.2

CAPA — corrective and preventive actions

A four-step flow — finding, root-cause analysis, action, effectiveness check — with photo evidence before, during and after implementation. No action gets lost in e-mail threads or personal notebooks.

  • Photo documentation of the situation at every stage
  • Automatic reminders to the responsible person and management
  • Root-cause analysis following a standard methodology
  • Effectiveness measured before the action is closed
1. Finding 2. Analysis 3. Action 4. Verification
📷 before 📷 during + after
ISO 9001 · 9.1.2

Customer complaints

The complete complaint-handling cycle — from receipt to closure — with response-time analytics. Management sees where complaints are piling up before they become a systemic problem.

  • A single entry point for all complaint channels
  • Response-time tracking against internal SLA targets
  • Automatic link to CAPA when a complaint requires an action
  • Trends by type, source and severity of complaints
4.2days · avg. response
92%resolved on time
ISO 9001 · 9.1.3

Real-time KPI analytics

A dashboard of performance indicators that refreshes continuously — no manual data gathering from separate files before every management review.

  • Configurable indicators by department and process
  • Period comparison and trends on SVG charts
  • Export for the management review (Excel/PDF)
  • Early warning when a value drifts from its target
98%documents compliant
3open actions
New · AI assistant

"Ask your QMS" — conversational search

Instead of browsing folders you ask in plain language: "Which documents deal with waste handling?" The assistant understands the question and returns a precise answer with a link to the source.

  • Document summaries and automatic mapping to ISO clauses
  • Version comparison with an impact rating (low/medium/high)
  • Documentation completeness check before an audit
  • Suggested audit questions based on the history of non-conformities
Which documents deal with waste handling?
I found 3 documents: Instruction WI-14 (waste handling), Form F-09 (waste collection record) and the ISO 14001 policy, section 4.2.

Security and compliance

Data you can trust — literally.

The platform is built on the same principles we implement at our clients: traceability, access control and proof of every change.

🇪🇺 EU hosting

Data is stored exclusively in data centres inside the EU (Frankfurt) — no transfers to third countries.

🔒 AES-256 encryption

Daily encrypted backups and encrypted data transfer (HTTPS/TLS) on every connection.

🔑 Two-factor login

MFA (TOTP) for all users, access by role and organisational structure.

📋 Audit trail

Every change is recorded and exportable to PDF — ready for any audit, no overnight preparation.

See the platform on your own data.

A 30-minute demo tailored to your industry — no obligation, no sales pressure.

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Frequently asked questions about the platform

Before you book a demo.

Can we use the platform without consulting?

Yes. The platform works on its own if you already have a management system — you simply digitise it. Add consulting when and if you need it.

How long does it take to roll out the platform?

The basic setup (organisational structure, import of existing documents, users) typically takes 1–2 weeks. We also support bulk import from Excel and ZIP archives.

What happens to our existing documents?

You import them as "legacy versions" — the system treats them as the starting point, from which normal versioning and the approval workflow continue.

Is the AI assistant mandatory?

No. AI features are a separate module that you can switch on or off for the whole organisation. The core platform works entirely without them.

Where is our data stored?

Exclusively in the EU (Frankfurt), with daily encrypted backups (AES-256) and two-factor login (MFA).

Can we export all our data if we decide to leave?

Yes, at any time. Documents, audits and KPI data can be exported in standard formats (PDF, Excel/ZIP) — no vendor lock-in.

Ready to stop chasing versions by e-mail?

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